3 Steps to Writing Nonprofit Email Campaigns

Nonprofit email marketing should be an essential element in your marketing plan with the goal of the email marketing campaign to build a connection and inspire your supporters to take action.

We’ve got you covered! This simple 3-step formula will take the stress out of writing email campaigns. Whether you’re asking for donations or writing an informational email, just answer the question listed for each of the following steps.

Need more help creating and writing emails for your nonprofit? Check out our upcoming webinar “Create and Send Your Nonprofit’s Email Campaign in 15 Minutes or Less.”

The recipe for content development success

Step 1.  Headline – What are you trying to accomplish?

As the largest text of your email, the headline should state your purpose so that people understand what your message is about. It should be a quick line of text that encourages your contacts to read further.

Check out this headline that Loveland Charity used. They wanted to let their supporters know about their upcoming volunteer opportunities. It’s short and gets the  point across to the reader immediately.

3 Step formula - header

Step 2.  Message body – Why should the reader care?

Under the headline is your message body. This is where you want to provide a brief description that elaborates the goal of your message and why the reader should care.

Remember, your text should remain short and sweet. Provide just enough information that helps them to make an informed decision to support your organization.

In the example from Loveland Charity, they provide a brief description of each volunteer opportunity and include the day and time. Then, they tell their readers to click the link to sign-up, letting them know exactly what you are asking them to do.

3 Step formula - body

Step 3.  Call to Action – How can the reader get involved?

People join your mailing list because they want to support your cause. The call-to-action, or CTA, is designed to drive the reader towards an action, whether that is to click a link, read a blog, get more information or get involved. Invite them to be a part of your mission and tell them what you want them to do after reading your email.

In this example the call to action is to “Sign up to volunteer.” It uses action-oriented words and links to the website where the reader can fill out the required information.

3 Step formula - CTA

Not sure which topic to write about?

Even if you’re not sure of your topic, these questions will help you quickly write an effective email.

Use Step 1 to think about the next goal for your nonprofit organization. If you’re not immediately looking to raise funds, send an informational email. Let your supporters know what you are working on or even the results of your last fundraising campaign.

Keep in mind, you should be sending on a regular basis and at least twice a month so you can continue to build relationships with your supporters.

Create email content to drive results

You’re now ready to create and write your next email campaign. Spend a few minutes to answer these 3 questions and you’ll have your email finished in no time without the extra stress.

Need more help creating your nonprofit’s emails? Check out our upcoming webinar “Create and Send Your Nonprofit’s Email Campaign in 15 Minutes or Less.”

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