4 Tips for Keeping Your Business Organized During the Holiday Season

For many small businesses, the holiday season really is the “most wonderful time of the year.”

If things go well, the next few months can bring new customers, increased sales, and plenty of valuable opportunities to help you do more business.

With so much going on, the last thing you want is to have your marketing responsibilities slow you down.

The good news is there are steps you can take to save time and make sure things continue to run smoothly throughout the holiday season.

Here are four tips to consider:

1. Make a calendar

Filling out a calendar will allow you to map out the months ahead, distribute your work in a way that makes sense, and avoid having everything pile up at once.

Start out by filling in holidays, events, and sales that are already in the works so that you can shape the rest of your schedule around them.

Be sure to mark down important shopping days for your business like:

  • Black Friday – November 27th
  • Small Business Saturday – November 28th
  • Cyber Monday – November 30th

Once you’ve made note of the big dates, think about how you’ll communicate with your audience throughout the busy holiday months.

The messages you send out through your different marketing channels will likely change throughout the season. While November might be dedicated to getting people ready for the holidays, December will be your time to remind people about last-minute gift ideas and deadlines for holiday orders.

Having a calendar will allow you to plan those messages ahead of time, and make sure you’re reaching the right people, with the right message, at the right time through the holiday season.

Additional resources:

2. Schedule your social posts

Once you have a beautiful calendar full of everything you want to accomplish, don’t wait until the last minute to get started!

There are a number of tools you can use to schedule your social posts in advance.

One of the easiest tools to use is Facebook’s native post scheduler.

If you want to take things a step further, consider signing up for a tool like Hootsuite. HootSuite is a social media monitoring platform that you can use to follow updates and share content with your Facebook, Twitter, LinkedIn, and Google+ accounts. To schedule a post, type it in the composition area, select the accounts you want to post to, and then set your time and date in the calendar.

Once you’re set up with the right tools, take some time to map out your holiday posting schedule. Start with the networks that you think offer the biggest opportunities for your business, and add in the others that you think can support your holiday marketing efforts.

Additional resources:

3. Draft your emails

Scheduling isn’t just for social media — you can (and should) schedule your emails, too.

Create your newsletters and announcements ahead of time and set them up to go out when appropriate. This is especially useful if you want to remind customers about a promotion or special holiday hours.

If you’re a Constant Contact customer, you can take advantage of our holiday email templates. You can easily insert your information, add photos, and customize the template to fit your brand. If you’re planning to send a series of emails, you can easily copy the template and update your content.

Once your emails are set up, you can schedule them in advance or save them as a draft, and add any last-minute information before sending them out.

Additional Resources:

4. Go mobile

You may already be using your phone to keep track of some of your day-to-day responsibilities, but did you know you can use your phone to stay on top of your marketing activities as well?

Each of the top social networks offer mobile apps that can be used to post, monitor your activity, and interact with fans and followers. With an app like Instagram, you can also create engaging visual content and share it across your different social channels.

If you’re a Constant Contact customer, you can use our app to create emails right from your mobile device. This is perfect for last-minute reminders or updates you want to send out without disrupting your busy schedule.

Download the Constant Contact Mobile App

Ready to get started?   

If the idea of sitting down and trying to plan out a month’s worth of marketing is really overwhelming, you’re not alone.

But once you get started, you’ll realize that doing things ahead of time can really pay off.

Block off a half hour this week and start filling out your calendar.

Breaking things down into manageable pieces will make you feel a lot more organized and appreciative throughout the holiday season and into the New Year.

Looking for more holiday marketing advice?

Join us for our free online event, Rock the Holidays with a Great Promotion.

During this webinar, we’ll discuss:

  • How to easily create a holiday marketing strategy
  • 5 ways to make your promotion stand out in a crowded inbox
  • How to create offers that drive results
  • How to determine the best times to send and post

See available dates here

Editor’s Note: This post was originally published in October 2014 and has been updated for relevancy and accuracy. 

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